formal letter format ireland is regarded as a form of letter written for official purposes. The language is strictly formal because it is mostly addressed to someone you do not know. It gives no room for intimate greetings, slangs and abbreviations. It includes two addresses, salutation, title, introduction, body and conclusion. However, titles and some of these parts of a formal letter might vary according to types.
Thus, we are going to explain five types of formal letter format ireland including: sales letter, resignation letter, business letter, permission letter, reference letter.
Sales letter is a kind of formal letter that is written to persuade a customer to buy a particular product or service. It is an important part of marketing: it is sent by an advertiser as a “direct mail” to a potential customer and mostly in form of emails or webpage since the advent of the internet. It is mostly written when the product or service involved worth so much. Like all other letters, it contains introduction, body and conclusion.
The introductory part is characterized by giving the customer great regard since the aim of the letter is to attract the customer. Then you make reference to the product (s) which the customer wants to purchase. The body gives the customer, information about the product. Testimonials from other customers who patronise the firm are also stated in the body.
The conclusion is intended to fully capture the customer’s heart to purchase the product.
This kind of letter is written to give one’s employer, a prior notice that one would be quitting the job. In this letter, you should state the position you are resigning from and the company’s name, the day you would be leaving the job. Thank your employer for the opportunity he/she has given you. Also, appreciate the employer for the things you have learnt from the work. Also, state that you would wrap up your work diligently and that you would be glad to help with the transition process. This letter is mostly given to the employer one or two weeks before resignation.
A business letter is a kind of formal communication between one organisation and another or an individual, an individual and an organisation, an organisation and their customers or clients or other external people. It is shaped by the kind of relationship that exists between the sender and the recipient (s). It might be written to order supplies, to solicit partnership, to request information and to apologize for a professional flaw, among others. This kind of letter is highly professional in nature.
A permission letter is written to request for a “legal authorization” to do something. In the course of writing the letter, it is required that you specify the nature of what you need permission for. It might be permission to take leave from work, permission to take custody of a child, permission to use a place for an event, permission to use a person’s property. You must also state the reason why you are requesting for that particular permission. In the concluding part, you state that you would appreciate it if your permission is granted.
A reference letter is used to give support or endorse someone who is applying for a job or for admission. In the introductory part of the letter, you should state who you are endorsing and the post he/she is applying for. Establish the connection you have with who you are endorsing; state how you know and how long you’ve known the person. Also, you include why you are qualified to write a reference letter for the person. In the body, you should provide specific information about your endorsee: you should provide an overview of the person’s skills and abilities as related to what he/she is applying for. Then you give reason why he/she is most suitable. In the concluding part of the letter, state that you would gladly provide more information if need be and provide how the organisation can contact you.
LAYOUT/ TEMPLATE OF FORMAL LETTER FORMAT
A letter of recommendation is used to endorse or suggest someone for a particular job or admission consideration (academics). In the introductory part of the letter, you should state who you are endorsing and the post he/she is applying for. Establish the connection you have with who you are endorsing; state how you know and how long you’ve known the person. In the body, you should provide specific information about your endorsee: you should provide an overview of the person’s skills and abilities as related to what he/she is applying for. Then you give why he/she is most suitable. In the concluding part of the letter, state that you would gladly provide more information if need be and provide how the organisation can contact you.
Here is a template of a letter of recommendation, below:
(The recipient and his/her address)
(Salutation: eg. Dear Sir)
(Title) LETTER OF RECOMMENDATION
It is with great pleasure that I write to recommend (person’s name) for employment as (position) in (company’s name). (person’s name) was(relationship) at (where you knew the person) for (period of time).
(State what you know about the person in the course of your relationship).
(State the person’s skills and abilities and how he/she contributed to the former organisation).
(State why he/she is suitable for the job)
Undoubtedly, I confidently recommend (person’s name) to be employed as (position applied for) in (company’s name). I believe he (or she) would be of great benefit to your great company.
I would be glad to provide further information and expand on my recommendation if need be. You could contact email at (your contact: email or phone number). Thanks.
(Your full name)