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Operations Coordinator

Who we are:
Geotab ® is a global leader in IoT and connected transportation and certified “Great Place to Work.” We are a company of diverse and talented individuals who work together to help businesses grow and succeed, and increase the safety and sustainability of our communities.
Geotab is advancing security, connecting commercial vehicles to the internet and providing web-based analytics to help customers better manage their fleets. Geotab’s open platform and Geotab Marketplace ®, offering hundreds of third-party solution options, allows both small and large businesses to automate operations by integrating vehicle data with their other data assets. Processing billions of data points a day, Geotab leverages data analytics and machine learning to improve productivity, optimize fleets through the reduction of fuel consumption, enhance driver safety and achieve strong compliance to regulatory changes. 
Our team is growing and we’re looking for people who follow their passion, think differently and want to make an impact.  Ours is a fast paced, ever changing environment. Geotabbers accept that challenge and are willing to take on new tasks and activities – ones that may not always be described in the initial job description. Join us for a fulfilling career with opportunities to innovate, great benefits, and our fun and inclusive work culture. Reach your full potential with Geotab. To see what it’s like to be a Geotabber, check out our blog and follow us @InsideGeotab on Instagram. Join our talent network to learn more about job opportunities and company news.
Who you are:
We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking a Operations Coordinator who will works closely with cross-functional teams to assist in project planning, resource management, and process optimization. If you love technology, and are keen to join an industry leader — we would love to hear from you!
What you’ll do:
As a Operations Coordinator your key area of responsibility will be to coordinate tasks, monitor project progress, maintain detailed documentation and provide administrative support to operations leadership to meet business objectives. You will need to work closely with various teams and departments within Geotab. To be successful in this role you will be a self-starter with strong written and verbal communication skills and organizational skills.

How you’ll make an impact:

  • Support the management of our department with processes and best practices as the needs of the business evolve, or as issues are identified.
  • Perform administrative tasks within the department to support the organization.
  • Support complex projects and manage basic projects from concept to completion.
  • Maintain onboarding checklists for the department.
  • Maintain administrative documentation, e.g. department wiki, distros, checklists.
  • Manage, organize, and update relevant data using Google Sheets.
  • Prepare training, presentations and written communications.
  • Coordinate and distribute department personnel communications, or other department specific news, both within the department and to other departments within Geotab.
  • Follow up on and ensure department employees are meeting their administrative duties, e.g. completing mandatory courses.
  • Plan and facilitate meetings, and take meeting minutes as required.
  • Research and investigate information to enable strategic decision-making by others.
  • Support basic reporting and analytics gathering, as required.
  • Collaborate and generate a spirit of cooperation while coordinating diverse activities and groups within a team environment.
  • Assist in organizing team building events.

What you’ll bring to this role:

  • Post-secondary diploma/degree in Business Administration and/or Communications.
  • Equivalent combination of education and/or work experience in related field may be substituted.
  • 1-3 years of experience in administrative/project management or a similar role.
  • Experience working within a technical or engineering organization/knowledge of the high-technology industry is an asset.
  • Ability to work collaboratively with cross-functional teams and build positive working relationships to achieve common goals.
  • Excellent verbal and written communication skills to effectively communicate with team members, stakeholders, and external partners.
  • Strong problem-solving skills to identify issues, analyze root causes and implement effective solutions in a timely manner. 
  • Technical competence using software programs, including, but not limited to, Google Suite for business (Sheets, Docs, Slides).
  • Entrepreneurial mindset and comfortable in a flat organization.
If you got this far, we hope you’re feeling excited about this role! Even if you don’t feel you meet every single requirement, we still encourage you to apply.
Please note: Geotab does not accept agency resumes and is not responsible for any fees related to unsolicited resumes. Please do not forward resumes to Geotab employees.
Why job seekers choose Geotab:
Flex working arrangements
Home office reimbursement program
Baby bonus & parental leave top up program
Online learning and networking opportunities
Electric vehicle purchase incentive program
Competitive medical and dental benefits
Retirement savings program
*The above are offered to full-time permanent employees only
How we work:
At Geotab, we have adopted a flexible first working model in that we have systems, functions, programs and policies in place to support both in-person and virtual work. However, you are welcomed and encouraged to come into our beautiful, safe, clean offices as often as you like. When working from home, you are required to have a reliable internet connection with at least 50mb DL/10mb UL. Virtual work is supported with cloud-based applications, collaboration tools and asynchronous working. The health and safety of employees are a top priority. We encourage work-life balance and keep the Geotab culture going strong with online social events, chat rooms and gatherings. Join us and help reshape the future of technology!
We believe that ensuring diversity is fundamental to our future growth and progress and is an integral part of our business. We believe that success happens where new ideas can flourish – in an environment that is rich in diversity and a place where people from various backgrounds can work together. Geotab encourages applications from all qualified individuals.  We are committed to accommodating people with disabilities during the recruitment and assessment processes and when people are hired. We will ensure the accessibility needs of employees with disabilities are taken into account as part of performance management, career development, training and redeployment processes. If you require accommodation at any stage of the application process or want more information about our diversity and inclusion as well as accommodation policies and practices, please contact us at [email protected]. Click here to learn more about what happens with your personal data.

To apply, please visit the following URL:https://jobs.lever.co/geotab/e173bb67-3e13-477e-a10c-9d52a817f954/apply?lever-source=Job%20postings%20feed→

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